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PRIVACY NOTICE In accordance with new GDPR Legislation May 2018 I am required to inform youof why, where and how we gather and store any personal information aboutyour family and your child.The new legislation requires childminders to obtain permission from parentsto gather, store and share information about their child. As a childmindersetting I require the following information* Childs name* Childs DOB* Address* Parental responsibility* Parents contact details including email address and phone numbers * Emergency contact details* Drs name and contact details* Any medical details* Any special needs or disabilities * Religion/Ethnic group. This has to be submitted to ECC as part of aSufficiency Report.I am required to hold and use this personal data in order to comply with thestatutory framework of England, Ofsted, the Department for Education and mylocal authority early years team. This data will be used to:* support your child's development* monitor and report on your child's progress* share information about activities in our setting * contact named people in an emergency * share with other professionals in accordance with legislation* ensure a contract of service is delivered and maintained* ensure that this setting receives the statutory funding for which itis eligibleWith your permission this data may be, when necessary, shared with: * Other professionals supporting your child, for example healthvisitor, pre-school, nursery, school, other health or education professional* My local authority through the Free Childcare and Early EducationEntitlement headcount and annual Early Years Census (England)* My local authority for the purposes of funded services that theysupport * The local safeguarding children's board or Social Services Referraland Assessment Team if I ever have any concerns about the safety of yourchild.* Ofsted/ If you want to see a copy of the information I hold and share about you oryour child then please speak with me.I keep paper records of all children's information and development and trynot to store anything electronically except telephone numbers of parents andinformation shared with Essex County Council in relation to FEEE. Thesedetails will be stored securely in a cupboard and will not be accessed orviewed by anyone other than myself without parent's permission. Parentalpermission will be required to share any information with outside agenciessuch as Preschool, school, health visitors etc unless informing parentswould place the child in immediate danger, in this case information would beshared without parental permission.I am also required under Ofsted regulations to record your child'sdevelopment under EYFS, this includes taking photographs to use in thechild's learning journal, Permission will be sought from parents for theirown child's picture to be included in other children's learning journals onthe understanding that once that child leaves the photos then become theproperty of that child's parents and we no longer have responsibility forthem. This is because under the new GDPR legislation a parent can nowwithdraw permission for us to store, use or keep any photos or personalinformation on a child. Obviously any information pertaining to accident orincidents involving a child in our care has to be kept until a child reaches21 years and 3 months of age will not be included in the withdrawal ofpermission as we are required by Ofsted and our insurance to keep thisinformation.We are now also required to have parental permission in the methods we useto contact you and share information. I store parent's mobile numbers on mymobile phone and will continue to use this method to contact you unless toldotherwise. I use whatsapp to share photos and information with parents aboutthe child's daily routine and will continue to use this method unlessinformed otherwise by a parent. If a parent requires me to delete or destroy any information about theirchild once they have left the setting I will discuss the information withthem and explain which parts can be deleted and which information must bekept in order to comply with my Ofsted registration and insurancerequirements.If you feel your data has been breached please inform me as soon as possibleand I will do likewise with you. In the case of a security breach I willreport to ICO within 72 hrs and tell them how I am dealing with it and whatI have done to rectify. I will also act on any advice given by ICO and keepyou fully updatedICO reporting number 0303 123 1113https://ico.org.uk/for-organisations/report-a-breach.
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|  |  | pauline@bestchildminder.co.uk www.bestchildminder.co.uk |  |  |  |  |
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